Checklist Questions Report allows you to search a specific checklist based on area, line, line category, machine, technology, cost center, or product.
There is a section where you can choose a date range to help narrow down the time frame you are looking to review. **It is important to keep in mind that the checklist information is pulled from the checklist created by date**
There are two checkboxes to be aware of which are: Show Products and Show Answer History. Check these boxes to show that information in the reports when you click display results.
Note: If you select Show Answer History on your form and export, you may notice duplicates. If this occurs, you will see a column marked current-answer-set TRUE/FALSE. If you change the answers to the checklist and save it, it'll show a row with the previous answers with "current-answer-set" set to false and the most recent one with "current-answer-set" set to true.
The Checklist Report will show you all questions across all revisions. In instances where the question was not answered because it wasn't on the revision, we will indicate that as seen below.
If you are going to review this checklist data often, you may save the template at the top to use at a later time. Also, if you close this page and go back later, the last entered data will still be there.
Be sure to check the top of the screen for a message that states, "There is an updated version of this Checklist available", so that you are filling out the most recent revision. **If an outdated revision has been used, the answers will not show up in the report**
Pro Tip: Exporting and Reviewing Checklist Question Responses 'Time Stamp':
When exporting checklist Questions to review data be aware of a Task or Checklist Question is requiring the user to provide a Timestamp, this Timestamp Response should not be considered the official Timestamp for the 'Last Updated'.
Since this Time Stamp task is manually entered or updated by the user this is 100% manual execution for selecting the correct time.
If using Time Stamp for any documentation purposes ensure to utilize the official 'last updated' timestamp and column. This timestamp with be system generated and ensure 100% accuracy to 'last updated'.
This 'Date and time / Date & Time' task information export can be utilized as information pertaining to the task. However, be aware this Time Stamp is User provided and populated. This Time-Stamp may not be the Actual Checklist Last updated Time-Stamp. The data contained in the 'Date and time / Date & Time' is manual user selected and is dependent on the Time-Stamp the user has provided.
Utilize the system-generated 'last updated' timestamp for traceability when Checklist was last updated. The 'last updated' is system generated and will ensure proper traceability of checklist last updated'.