Spares - Part Detail Screen

From the Inventory Control Screen you can click on each part individually. This will pull up all of the information associated with that part.

• You can attach an Image to the part so that anyone not familiar with the part can see what it looks like, or to distinguish it between multiple parts that are similar.
• The Part Number and Short Part Number are listed here.
• A Description of the part, that can be edited.
• The Categories usually include types of parts, such as: Belts, Bearings, Sensors, etc. But are user defined so they can be anything the business chooses to categorize.
• The Machine is the machine the part is used on.
• The Minimum Stock Level is the minimum level you can have on hand before the system will reorder (either at or below minimum depending on your Spares Setting). The Optimum Stock Level is the number you'd like to have on hand at all times. This number is what your order request will add your on hand back up to.
• Locations: On Hand is the number currently at your disposal, which Warehouse it's in and the Bin Location (ex. Row A, Shelf 3).
• The Vendor is who sends you the part. This row includes the Part Number the Vendor uses, their name, and contact information.
• The Current Cost is the cost from the current Part Order Detail that the spares requests' from Dispatches are using. Note: Editing this field does not change anything.
• The Unit of Measure is how you issue the part on site. For example by each, quart, feet, etc.
• The Purchasing Unit of Measure is how you order the part from the vendor. For example, by box, gallon, set, etc. Note: This may not be different from the UOM.
• The Purchasing Units per X is how many of X you order. So if you order by each; the Purchasing Units per Each = 1. If you order by box; the Purchasing Units per box might equal 12.

The next section is where each Part Order is stored.

• Here you will find the Purchase Order #, how many parts from that order have been Consumed and are Available, the Cost of the part associated with that order, as well as information about the Status of the order.
• You will also see a View/Edit Order button. Within that screen is the Purchase Order information.
• The Vendor name and Part Number.
• The Purchase Order Number.
• The Purchase Price. This is the Total purchase price.
• Price Per X (in this case 'each'). This is the price you paid for each part. Note: Here is where you can edit the cost if your vendor has charged you more or less than what you had in the system when you ordered.
• On Hand/ Minimum/ Optimum.
• The Unit of Measure used for that particular part.
• Quantity Ordered - Units per X (each): 
• Quantity Received.
• Total Units Received (may not differ from Quantity Received if UOM is each or equal to 1).
• Quantity Outstanding. If you only received a partially fulfilled order, this row will show what's left to be received.
• Quantity Consumed. This row will show what's been used from this order.
• Expected Fulfillment Date. This row uses the order history for initial calculation of lead time.
• Fulfillment Status: On Order, Partially Fulfilled, Complete, Deleted.
• Notes: Information about the order you want to remember.
• Taxable.
• Order Number.
• Ordered On Date.
• Received On Date.
• Last Updated by.
• Created by.

Back on the main Part Detail Screen you'll find some other useful information.

• The Manufacturer Information - name, part number.
• Any Additional Information about the Part can be located or added here.
• You can also check: Flag For Refresh, Critical, Obsolete, Taxable, and Active - uncheck to inactivate the part if it is no longer in use. 
• Any Associated Parts can also be found or added on this page. This is useful for linking other parts that may be applicable within the Dispatch.

At the bottom of the screen, you will find buttons to Save, Cancel, Order, or View Change History. The View Change History button will give you a history of requested spares in L2L and any changes to cost, bin location, and quantities.